Which cloud apps help your business?

In short: a cloud office suite (Microsoft 365 or Google Workspace), a team communication app (Microsoft Teams, Google Chat or Slack), one for video conferencing and one for organizing tasks. Below you’ll find the most widely used options and what to check before you choose them.

In 2020 and 2021, working from home was the biggest challenge for any business. Since then, hybrid work has become the norm: in many companies, some employees or departments work from home a few days a week, and some teams work fully remotely. For them, there are various cloud tools that help with organization and increase efficiency.

The company’s IT department, in-house or outsourced, should help you both choose these online platforms and implement them as quickly as possible.

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Which cloud apps can help you?

1. Microsoft 365 and Microsoft Teams – Teams is Microsoft’s chat, calling and video conferencing app. It also has a free version for personal use, but companies usually use it through Microsoft 365 plans (formerly Office 365), which add central management and more security. Microsoft 365 is one of the most complete suites of cloud apps and resources: Word, Excel, PowerPoint and Outlook, plus Access (PC only), Exchange Online for email, and OneDrive and SharePoint Online for storage and collaboration. Publisher, which also appeared on this list in 2021, was retired by Microsoft in October 2026. There are several types of plans, depending on the size and needs of the company. If you want to find out which one suits you, write to us.
2. Google Workspace and Google Meet – Google Meet (formerly Hangouts Meet) can be used to its full potential if you work in Google Workspace (formerly G Suite). Workspace is a cloud alternative to Microsoft 365: if you already know Docs, Sheets, Calendar, Gmail or Drive, it’s worth exploring Vault too, for data retention and archiving (included in some plans), as well as mobile device management. If that sounds interesting, we can help you implement it: contact us.
3. Slack – when it comes to communication, we can’t leave out the Slack chat app. It’s essentially an alternative to internal email: conversations organized into channels (by team, department or project), with an efficient way to search for relevant information.
4. Zoom and Webex – dedicated video conferencing apps, especially useful for meetings with clients and partners outside the company or for webinars. If you already use Teams or Meet, you usually don’t need another app.
5. Todoist – Contrary to popular belief, multitasking reduces productivity. To get the most out of your effort, it’s better to do tasks one after another. Todoist helps you organize your activities: you can create a to-do list, prioritize your tasks and get an overview every day. You can even share projects and track progress. Microsoft To Do and Planner, included in Microsoft 365, do similar things.

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What should you check before choosing a cloud app?

• Two-step verification. Turn it on for all users, especially administrators. See also how two-step verification works.
• Where the data is stored. For the personal data of clients and employees, check where the provider stores it and whether it offers a GDPR-compliant data processing agreement.
• Backup. Microsoft 365 and Google Workspace keep your data, but they don’t replace a backup: a file deleted by mistake or encrypted by ransomware can be lost for good after the retention period. You’ll find details in the article on backing up SaaS applications.
• Accounts of people who leave. When an employee leaves the company, their account is closed the same day and their data is handed over. Licenses that become free are released or given to someone else.
• Cost per user. Most apps are paid monthly, per user. An up-to-date list of licenses keeps you from paying for subscriptions nobody uses.

Online business tools are essential for growth

Growing businesses want to become the next big name in their field. Unlike a few years ago, that can’t happen without the right online tools. Choose from the list above and add the apps your team needs, to build an efficient online suite that can help your business thrive.

RezolvIT implements cloud technologies for companies and helps employees work from home without problems, through our IT outsourcing and helpdesk services. We start with a free IT audit, which also gives you the exact price.